- Analyze how an organization handles information to ensure it satisfies requirements -mitigate privacy risks -determine the risks of collecting, using, maintaining, and disseminating PII on electronic information systems. PII is a person's name, in combination with any of the following information: Mother's maiden name Driver's license number Bank account information Credit card information Relatives' names Postal address Identifying and Safeguarding PII V4.0 (2022) 4.5 (2 reviews) Which of the following must Privacy Impact Assessments (PIAs) do? The information they are after will change depending on what they are trying to do with it. PII must only be accessible to those with an "official need to know.". A full list of the 18 identifiers that make up PHI can be seen here. Keep personal information timely, accurate, and relevant to the purpose for which it was collected. Access Control; Audit and Accountability; Identification and Authentication; Media Protection; Planning; Risk Assessment; System and Communications Protection, Publication: #block-googletagmanagerheader .field { padding-bottom:0 !important; } PII can include anything from a persons name and address to their biometric data, medical history, or financial transactions. The DoD ID number or other unique identifier should be used in place . In others, they may need a name, address, date of birth, Social Security number, or other information. This includes information like names and addresses. 0000000516 00000 n The document also suggests safeguards that may offer appropriate levels of protection for PII and provides recommendations for developing response plans for incidents involving PII. PII must only be accessible to those with an official need to know.. 2XXi:F>N #Xl42 s+s4f* l=@j+` tA( Internet-based, self-paced training courses, Training videos, usually in 10 minutes or less, that allows you to refresh your knowledge of a critical topic or quickly access information needed to complete a job, Center for Development of Security Excellence, Defense Counterintelligence and Security Agency, Personally Identifiable Information (PII), My Certificates/Digital Badges/Transcripts, My Certificates of Completion for Courses, Controlled Unclassified Information (CUI) Training, Personally Identifiable Information (PII) Training, Identifying and Safeguarding Personally Identifiable Information (PII), Hosted by Defense Media Activity - WEB.mil. The Cyber Excepted Service (CES) Orientation is an eLearning course designed to familiarize learners with the core tenets of the DoD CES personnel system. Identifying and Safeguarding Personally Identifiable Information (PII) This training starts with an overview of Personally Identifiable Information (PII), and protected health information (PHI), a significant subset of PII, and the significance of each, as well as the laws and policy that govern the maintenance and protection of PII and PHI. citizens, even if those citizens are not physically present in the E.U. 0000000016 00000 n hb```> AX @Lt;8w$02:00H$iy0&1lcLo8y l ;SVn|=K The course is designed to prepare DOD and other Federal employees to recognize the importance of PII, to identify what PII is, and why it is important to protect PII. .manual-search-block #edit-actions--2 {order:2;} planning; privacy; risk assessment, Laws and Regulations /*-->*/. Privacy Statement, Stuvia is not sponsored or endorsed by any college or university, Pennsylvania State University - All Campuses, Rutgers University - New Brunswick/Piscataway, University Of Illinois - Urbana-Champaign, Essential Environment: The Science Behind the Stories, Everything's an Argument with 2016 MLA Update, Managerial Economics and Business Strategy, Primates of the World: An Illustrated Guide, The State of Texas: Government, Politics, and Policy, IELTS - International English Language Testing System, TOEFL - Test of English as a Foreign Language, USMLE - United States Medical Licensing Examination, Identifying and Safeguarding PII V4.0 (2022);TEST OUT Qs & Final Test Solved completely. When approval is granted to take sensitive information away from the office, the employee must adhere to the security policies described above. As a Government employee you can personally suffer criminal or civil charges and penalties for failure to protect PII. Product Functionality Requirements: To meet technical functionality requirements, this product was developed to function with Windows operating systems (Windows 7 and 10, when configured correctly) using either Internet Explorer . Essential Environment: The Science Behind the Stories Jay H. Withgott, Matthew Laposata. Topics, Erika McCallister (NIST), Tim Grance (NIST), Karen Scarfone (NIST). In this module, you will learn about best practices for safeguarding personally identifiable information . .usa-footer .grid-container {padding-left: 30px!important;} Identifying and Safeguarding Personally Identifiable Information (PII) Marking Special Categories of Classified Information Original Classification Unauthorized Disclosure of Classified Information and Controlled Unclassified Information Insider Threat Establishing an Insider Threat Program Insider Threat Awareness Maximizing Organizational Trust 0000001866 00000 n To be considered PII, the data must be able to be used to distinguish or trace an individuals identity. The following are some examples of information that can be considered PII: Several merchants, financial institutions, health organizations, and federal agencies, such as the Department of Homeland Security (DHS), have undergone data breaches that put individuals PII at risk, leaving them potentially vulnerable to identity theft. PCI-DSS is a set of security standards created to protect cardholder data. The act requires that schools give parents and students the opportunity to inspect and correct their educational records and limits the disclosure of educational records without consent. The regulation also gives individuals the right to file a complaint with the supervisory authority if they believe their rights have been violated. ol{list-style-type: decimal;} Personally Identifiable Information (PII), Privacy Act System of Records Notice (SORN), Post Traumatic Stress Disorder (PTSD) Research, Office of the Administrative Assistant to the Secretary of the Army, Department of Defense Freedom of Information Act Handbook, AR 25-55 Freedom of Information Act Program, Federal Register, 32 CFR Part 518, The Freedom of Information Act Program; Final Rule, FOIA/PA Requester Service Centers and Public Liaison Officer. 147 0 obj <> endobj 0 Damage to victims can affect their good name, credit, job opportunities, possibly result in criminal charges and arrest, as well as cause embarrassment and emotional stress. ), which was introduced to protect the rights of Europeans with respect to their personal data. endstream endobj 137 0 obj <. SP 800-122 (EPUB) (txt), Document History: Identify the responsibilities for safeguarding PII and PHI on both the organizational and individual levels Identify use and disclosure of PII and PHI State the organizational and individual penalties for not complying with the policies governing PII and PHI maintenance and protection Delivery Method: eLearning Length: 1 hour .usa-footer .container {max-width:1440px!important;} Official websites use .gov Once you have a set of PII, not only can you sell it on the dark web, but you can also use it to carry out other attacks. Dont Be Phished! 0 The purpose of this document is to assist Federal agencies in protecting the confidentiality of personally identifiable information (PII) in information systems. trailer SP 800-122 (DOI) Delete the information when no longer required. System Requirements:Checkif your system is configured appropriately to use STEPP. .manual-search ul.usa-list li {max-width:100%;} Or they may use it themselves without the victims knowledge. ), Health Information Technology for Economic and Clinical Health Act (HITECH), Encrypting all PII data in transit and at rest, Restricting access to PII data to only those who need it, Ensuring that all PII data is accurate and up to date, Destroying PII data when it is no longer needed. > The act requires that federal agencies give individuals notice of their right to access and correct their PII and establish penalties for PII misuse. Washington, DC 202101-866-4-USA-DOL1-866-487-2365www.dol.gov, Industry-Recognized Apprenticeship Programs (IRAP), Bureau of International Labor Affairs (ILAB), Employee Benefits Security Administration (EBSA), Employees' Compensation Appeals Board (ECAB), Employment and Training Administration (ETA), Mine Safety and Health Administration (MSHA), Occupational Safety and Health Administration (OSHA), Office of Administrative Law Judges (OALJ), Office of Congressional and Intergovernmental Affairs (OCIA), Office of Disability Employment Policy (ODEP), Office of Federal Contract Compliance Programs (OFCCP), Office of Labor-Management Standards (OLMS), Office of the Assistant Secretary for Administration and Management (OASAM), Office of the Assistant Secretary for Policy (OASP), Office of the Chief Financial Officer (OCFO), Office of Workers' Compensation Programs (OWCP), Ombudsman for the Energy Employees Occupational Illness Compensation Program (EEOMBD), Pension Benefit Guaranty Corporation (PBGC), Veterans' Employment and Training Service (VETS), Economic Data from the Department of Labor, Guidance on the Protection of Personal Identifiable Information. Think privacy. An official website of the United States government. The purpose of Lesson 1 is to provide an overview of Cyber Excepted Service (CES) HR Elements Course in general. Ensure that the information entrusted to you in the course of your work is secure and protected. Department of Labor (DOL) contractors are reminded that safeguarding sensitive information is a critical responsibility that must be taken seriously at all times. For example, they may need different information to open a bank account then they would file a fraudulent insurance claim. .agency-blurb-container .agency_blurb.background--light { padding: 0; } When collecting PII, organizations should have a plan in place for how the information will be used, stored, and protected. Share sensitive information only on official, secure websites. Lead to identity theft which can be costly to both the individual and the government. This information can be maintained in either paper, electronic or other media. PII/PHI Personally Identifiable Information (PII) is information that can be used to distinguish or trace an individual's identity, either alone or when combined with other information that is linked or linkable to a specific individual.
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