A. Directs agency efforts across program areas to ensure email records are managed electronically and retained in an appropriate electronic information system that supports records management and litigation requirements, including the capability to identify, retrieve, and retain the records consistent with NARA-approved disposition authorities and regulatory exceptions. MAJCOM Records Manager Staging Areas for holding or forwarding to the Federal Records Center, NARA (National Archives and Records Administration). What are the three main responsibilities of the Base Records Manager? The following statement have the form \rho or qqq. the BRM or FARM, federal records, personal records, performance records, temporary records, state records, records form other than paper form,Vital record emergency records, Perpetual records, final records , draft records, metadata = data about data allows us to search for documents 1. *RC then takes all of the identical info and start to create into AFRIMS*, second step : *Identify records * +as a team identify and capture all different types of records Administer the installation records management program. 2. 5.1.7. 3.) Whose duties include providing assistance, managing staging areas, and records training? N/A = not applicable. Must take role based FARM training annually, Highest ranking person in the office Air Force Chief Information Officer (AF CIO). Based on the assessment results, NARA may conduct evaluations or inspections to ensure that all or select program requirements are being met based on suspected or known deficiencies (see item A above). /S/ Katherine M. McCulloch 06/28/19, ________________________________________________ _____________, Katherine M. McCulloch Date, 12201 Sunrise Valley Drive Reston, VA 20192, Office of Management and Budget (OMB) Circular A-130, Managing Information as a Strategic Resource Management of Federal Information Resources, 32 CFR 2002, Controlled Unclassified Information, Federal Continuity Directive 1, Federal Executive Branch National Continuity Program and Requirements, SM 431.3, Records Management Requirements and Electronic Mail and Instant Messages, SM 431.10, Information Collection Requirements, 5 U.S.C. }); We frequently receive questions about the. Also referred to as personal paper. - Designated POC's record results for their respective office Physical possession of records chief of office of records (COR) What is an example of an approved off-site records center? Develops and administers agency-wide records management training. + Responsible for the records under their scope of control What is the main AFI that governs the Records Management program? I. USGS Employees are responsible for the following: (1) Complying with all policies and procedures relating to the USGS RMP; (2) Documenting agency activities in any format; (3) Preserving records including data for the length that the records schedule dictates; (4) Ensuring that all records under their control or in their custody are disposed or transferred of in accordance with applicable disposition authorities; (5) Prior to exiting, obtaining approval to remove records or nonrecords by their supervisor or the USGS Records Officer. (REPLACE) Installation Commanders shall work directly with the Base Records Manager to ensure the integrity of their installation's records management program, and shall ensure the . (2) Which Statement is correct pertaining to the evolution of changes made to AFI 33-322, - Commanders have many options when it comes to assigning records management POC's. what two conditions must be met for the AFIRMS file plan to be approved? Language identifying roles and responsibilities for SAORMs and Agency Records Officers will be considered in future updates to NARA regulations. Base Commanders / Civilian directors Ensure implementation of AF records management with their organization at base levels! Who serves as the POC for the Records Management program within their unit of functional area? B. Essential Records (formerly Vital Records) are records containing information that is essential for (1) emergency operations during a disaster or a national emergency; (2) resumption and/or continuation of operations; (3) reestablishment of the legal, financial, and/or functional status of an agency; and (4) determination of the rights and obligations of individuals and/or corporate bodies with respect to an agency. (6) Creating or modifying information systems to ensure the integrity and preservation of the records as applicable. 4.Comments, Electronic records management business rules, long ass list about Government paperwork elimination Action and Farms/ RC's create an efile box : COR electronically signs the file plan; the *Electronic Records Management Solution Guide version V.4*, E file has to mirror the main file plan AFRIMS, Location, complete the meta data for each record folder, management tool records disposition schedule the program we used it in Mr. Wells class. They are derived from existing regulations, policies, and current practices, including. Who administers the installation Records Management Program and has approval/disapproval authority for the file plan? Write the correct form in the space provided. Their focus is primarily operational, ensuring that the agency is in compliance with the foundational requirements for records management. Criteria for establishing a file plan is provided in afman! Cross reference when filing a record more than one filing series what form? 5 U.S.C. The incumbent primarily operates at the strategic level to establish an agency records management programs vision, goals, and objectives in alignment with NARA and agency-specific strategic plans. \hline \text { Educational attainment } & & \mathbf{1 0 0 . What do the CRM/ARM, BRM, FARM, COR and RC have a responsibility to do in relation to AFRIMS? {AFI 33-322 Section 2.2.3.9}. 3 0 obj - Installation commander (8) After assuming command, how long does a commander have to publish a records management plan or affirm the existing plan in use? All USGS records, regardless of form or media, are adequately preserved and accessible in accordance with regulations, from their initial creation, collection, or receipt to their final disposition; C. All records in USGS have an approved NARA disposition authority; D. Adequate safeguards are established to prevent unauthorized access, alteration, removal, destruction, or loss of USGS records; E. Processes for the standard creation and maintenance of organized files are in place to ensure that USGS records are properly documented and are readily accessible to appropriate personnel to facilitate the timely disposition of permanent and temporary Federal records; F. All USGS records designated as permanent value are legally and physically transferred in a timely manner to the NARA for preservation; G. Accessibility of records is acceptable for efficient business use and continuity of essential mission or support activities; and. a. E. Nonrecords are Federally owned informational materials excluded from the legal definition of records or not meeting the requirements of that definition. Subject What is a road map or table of contents that shows what records are maintained and in what order they are kept in an office of records? Post your feedback or submit questions about this blog by emailing PRMD@nara.gov. (3) Coordinating all litigation-related matters such as litigation holds, subpoena for records, and depositions with the USGS Litigation Coordinator to ensure the identification, preservation and production of information as required. Coordinate the discharge or transfer process. - 60 days (9) Who records the responses for record searches in AFRIMS? See answer (1) Best Answer. Keap CRM. Ensures agency staff are informed of and receive training on their records management responsibilities. Agency Records Officers work closely with NARA and serve as records management advisors to SAORMs. The incumbent primarily operates at the strategic level to establish an agency records management programs vision, goals, and objectives in alignment with NARA and agency-specific strategic plans. 1 0 obj Responsibilities. c. oversee the installation records management program, manage the staging areas, and provide training. 5.) Records management responsibilities for creating/receiving, maintaining and using, and implementing disposition and program responsibilities are listed below. 10. Additional information on records management responsibilities can be found in OPMs Records and Information Management, 0308 Position Classification Flysheet, and OMB Circular No. Signed and unsigned e-mails reflecting business decisions, decision memos sent via web - mail documents authenticated at workflow, emails sent as actions,taskers, policies and information, information / records maintained in a system of record, guides, plans, pamphlets, handbooks and continuity books, memos and forms! They are derived from existing regulations, policies, and current practices, including 44 U.S.C. Business Use is a term used to describe the primary purpose of the records created, collected, or received in USGS including scientific research, program management, publication and information release, bureau management, and administration. 0} & & \mathbf{1 0 0 . This post is intended to clarify their differences. 2.) 3. State \rho and qqq, and give their truth values. what are the 3 major areas a Base records managers duties fall into? 30 Days ***b. 5. 3.) Inactive files are records the office no longer needs ir in a retention period after the cutoff date and awaiting final disposition. serve as an executive sponsor with broad responsibility for the agency records management program. Evaluation, Self-Assessments, and Unauthorized Reporting and Enforcement. stream 3} & & \mathbf{6 5 . Poorly managed records can result in A, B, C, & D Who ensures that the Base Records Manager (BRM) role is filled? base records manager Who is appointed at each base-level unit, principal staff office within an Air Force organization or contractor to perform records management? 4 0 obj E. Ensuring the identification and accessibility of essential records and the correlating hardware and software needed to enable the continuity of operations program for mission essential functions and essential support activities. Which statement is correct pertaining to the evolution of changes made to AFI 33-322? The table below is a list of primary SAORM and Agency Records Officer responsibilities. Group Commander b. Squadron Commander ****c. Installation Commander d. Command Records Manager, 8. 9. Then find whether the disjunction (or statement) is true or false, and explain why. 7. Who ensures that the Base Records Manager (BRM) role is filled? functional area records manager (FARM) Who has the authority to appoint record custodians within an office of record? *Responsible for physical and legal custody of all records appoints a RC, Maintains services and disposes office records G. USGS Litigation Coordinator is responsible for coordinating with the departmental Office of the Solicitor and USGS personnel for identifying, preserving and producing relevant records for litigation (refer to SM 431.11, Litigation). This report to NARA provides details of the circumstances and the steps instituted to prevent them from reoccurring and returning removed records, if the allegations are found to be true. Appropriate markings, Charge out record form for removing files, electronic record being staged requires an SF 135 to be completed, Allows for the classification of each record (regardless of media) and provides a tool for creation of a standardized plan of how each record an office maintains is kept and in what format. The role of the Base Records Manager in the Records Management hierarchy is to _____ a. direct the Air Force Records Program and all associated activities. -None, requests for records (ie record search). Poorly managed records can result in _____________ ***a. the government being exposed to legal liabilities. 2. Assists the Functional Area Records Manager (FARM), the Chief of an Office of Records (COR), and Records Custodians (RC) in accordance with the 33-series instructions and guidance published by NARA. This SM chapter establishes program objectives and assigns responsibilities for program management and operations to ensure adequate documentation and proper preservation of records and nonrecords providing evidence of the organization, functions, policies, decisions, procedures, and essential transactions of the U.S. Geological Survey (USGS) for current and future use. Records management program objectives, Information Technology Project Management: Providing Measurable Organizational Value, Operations Management: Sustainability and Supply Chain Management, John David Jackson, Patricia Meglich, Robert Mathis, Sean Valentine. Frozen records are identified by the CRM/BRM, The RDS page is broken out like this pg 25 bottom, Column B -explains what the record consist of A. a. AFI 33-322 (RECORDS MANAGEMENT AND INFORMATION GOVERNANCE PROGRAM), AFQTPXXXXX-222RM, Records Management - Commander/Designated POC Training. Coordinates with IT to ensure systems adhere to records management retention and disposition policies. The Blog of the Chief Records Officer for the U.S. Government. Provides agencies with a clear vision and strategic direction to modernize agency records management program(s). Which type of records have been signed, officially released and cannot be altered? In other limited instances, there are micro agencies that have an Agency Records Officer that also serves as the SAORM. 4. Who administers the records management program on an installation or base? Military members b. Records Management refers to the planning, budgeting, organizing, directing, training, and control involved in managing the life cycle of records in any medium. <>>> B. First step : capture records, second step=identify records, third step = populate the file plan, Content ;records are created by military , civilian they 1.) AFI 33-364 Records Disposition - Procedures and Responsibilities. A-130, Managing Information as a Strategic Resource, paragraph 5(h), Senior Agency Officials for Records Management, National Archives Records Management Information. target: "#hbspt-form-1682972503000-7715185774", Who maintains, services, and disposes of the offices active and inactive records and develops and maintains the office file plan within AFRIMS? These may include personal files stored for convenience, documents pertaining to membership in professional societies where the individual was not representing the USGS or the Department of the Interior, or work created while not employed with the USGS. 2. Smith, Michael Abbott. <>/ExtGState<>/XObject<>/ProcSet[/PDF/Text/ImageB/ImageC/ImageI] >>/Annots[ 15 0 R] /MediaBox[ 0 0 612 792] /Contents 4 0 R/Group<>/Tabs/S/StructParents 0>> Who ensure the Records Holder (RH) conducts a thorough search of all information and provide confirmation that a search was conducted? AFI 33-322 is records management program whats the other AFI? Which AFI ensures information is available to support effective decision making through authoritative information and protects the legal rights of the Air Force, its employees, and the public? 2 0 obj TotallabourforceAgedistribution1524253435545564EducationalattainmentPrimaryonlyLowerandmiddlesecondaryTertiary(university)LabourforceparticipationrateMaleFemale2000(000s)7042.02014.02204.12436.5387.42380.24042.1619.7%100.028.631.334.65.5100.033.857.48.865.385.644.12010(000s)9572.52498.42977.03608.8488.22604.35624.51343.7%100.026.131.137.75.1100.027.258.814.065.585.444.52020(estimated)(000s)12939.63118.44114.84994.7711.71643.36767.44528.9%100.024.131.838.65.5100.012.752.335.068.1. Training new employees. 0} & & \mathbf{1 0 0 . Expiration Date. <> 1} \\ On many occasions, the role of a manager feels a great deal like this plate spinner. 1. endobj Records Management Systems. Base Records Managers SharePoint page b. Their focus is primarily operational, ensuring that the agency is in compliance with the foundational requirements for records management. extra this action causes AFIRMS to send emails to the TO and CC emails will also be sent to BRMs and FARMs. For questions about managing records contact: Stasi Chase (858) 534-3394 4 0 obj all AF personnel allows the classification of each record and provides a tool for creation of a standardized plan, its a software program mandatory for AF managers and personell on how to store files, How many different sections are there in AFFRIMS Ensures policies, procedures, and systems are in place and configured to protects records against unauthorized removal or loss. "Active" "INACTIVE" Active = 1,2,3,5,6,7,8 only W]O?^H8;KKp-19f"'(1zxHqZ82|$]H^ L~; \&pFd|~$mQmpn:f >jV!!$x4!uu!+kBw ____________, Records Management Program legal obligation to maintain AF records, Air Force chief information officer ( SAF/A6 & CIO ). Records Searches are not a mandatory requirement. BRMs= Base Records Manager Instruction: This replaces Survey Manual (SM) Chapter 431.1 Records Management Program, dated November 5, 2005. In accordance with 36 CFR 1230.12, USGS employees may face a fine or up to 3-years of imprisonment for unauthorized destruction, unlawful or accidental removal, manipulation, or defacing of Federal records. .\>e16||t };>~(`BDSLe@}v__0Wp0U Base information transfer system. \hline \text { Male } & & 85.6 & & 85.4 & & \\ Who administers the program for the CIO, represents the Secretary of the Air Force (SAF) on records management issues, and oversees the legal requirements for the management of Air Force records? Reporting, Compliance & Security. Normal disposition is suspended until the litigation Hold is lifted. Top 10% Annual Salary: $112,000 ($53.85/hour) The employment of records managers is expected to grow faster than average over the next decade. +Within AFRIMS correctly "identify" the record and to determine the records disposition schedule of that record What are essential agency records that are needed to meet operational responsibility? Installation Commanders and Air Force Joint Base Wing Commanders shall ensure that the role of BRM is filled. Depending on the nature of the incident, NARA may refer it to the Inspector General for further review. T 37 - 19 R 02.00 Files Maintenance and Disposition (Media Neutral). alos remove any paper clips, web based tool suite, government owned techn0ology software designed to enhance and standardize Air Force records management RC accounts are created by the FARM, Farm is created by the BRM. After assuming command, how long does a commander have to publish a records management plan or affirm the existing plan is in use? Accurate and complete documentation of the policies, procedures, functions, organization, transactions, and science of the USGS through the development and implementation of policies and recordkeeping requirements; B. % ****d. ensure the Air Force complies with all applicable records management statutes, regulations, and policies. Organizations will continue to need records managers to ensure that their records are stored properly and can be accessed when needed. Installation Commanders and Air Force Joint Base Wing Commanders shall ensure that the role of BRM is filled. The Acronym RDS stands for________ and what is the purpose? This includes accidental incidents that may occur due to flooding or other unexpected changes. Copy. Mission Area, Region, or major office level are Records Liaison Officers, and at the science center or cost center level are Records Liaison Coordinators. The SAV is a scheduled inspection. We frequently receive questions about the roles and responsibilities for Senior Agency Officials for Records Management (SAORM) and Agency Records Officers. communications and containers between organizations on an Air Force installation, and receives and. Federal Records Act, E-Government Act including privacy aspects, the Paperwork Reduction Act, and the Federal Information Quality Act, Annual OSD Records and Information Management, Fundamentals of Engineering Economic Analysis, David Besanko, Mark Shanley, Scott Schaefer, Introduction to Chemical Engineering Thermodynamics, Hendrick Van Ness, J.M. Appropriate NARA approved containers used to house record F. Program and Office Managers are responsible for ensuring that their office and program records regardless of format are included in the appropriate record schedules and are managed according to relevant NARA regulations and USGS disposition schedules and policies. RCs/CORs/Users must ensure the life cycle management of records. c. Records are frozen until they reach their disposition date, then can be destroyed d. once identified on the litigation worksheet they can return to their normal disposition schedule. These are normally files from the previous year. Administers the AF management program for the CIO, Command records manager ( CRM ) and Agency records manager ( ARM ). providing assistance, managing staging areas, and records training, 014. Directs the use of agency-wide records management internal controls, self-assessments, and remediation plans. (7) Who ensures that the (BRM) role is filled? 5.1.6. Like many at the base, the 72-year-old got her foot in the door at Robins where she could, working as a temporary employee on base in 1968. <>/XObject<>/ProcSet[/PDF/Text/ImageB/ImageC/ImageI] >>/Annots[ 12 0 R] /MediaBox[ 0 0 612 792] /Contents 4 0 R/Group<>/Tabs/S/StructParents 0>> Participates in agency reporting processes involving unauthorized removal or loss of records and formally notifies NARA. gino santorio wedding; dana surveyed students in her class; how many hurricanes have hit st augustine fl 5} & & \mathbf{6 8 . Ensure a records management plan is developed and documented which implements the AF Records Management program for their organization within 60 days of taking command. Emergency Operating Records and Rights and Interest Records. (6) Poorly managed records can result in? (10) How are the records that are identified during Litigations/ Records Search treated? It is where you locate the records search parameters and input the positive or negative response info. \hline \text { Labour force participation rate } & & \mathbf{6 5 . Policy & Records Administration coordinates the campus program and provides advice on these issues. a. to consolidate SAORM requirements from previous directives and guidance. Which AFI is the Air Force Records Management Program is governed by? Browse over 1 million classes created by top students, professors, publishers, and experts. Records Searches are not a mandatory requirement. t|YC~\LsjYVigha{o~ aJ? b. provide management and oversight of the Major Commands records programs. Scope. Base Commanders/ Civilian Directors - ensure implementation of AF Records Management within their organization at base level - appoint in writing a Base Records Manager (BRM) to manage the program ~ BRM requirements: GS-9 or E-7 (MSgt) Base Records Manager (BRM) - administers the installation records management program Later, McElhaney was laid off. endobj +Develop and provide a training program for newly appointed Base Records Manager, RC conduct a weekly review of file plans at a minimum, they check a box select "request approval" and then press send! 552, Freedom of Information Act (FOIA). 6. Records or nonrecords may be donated only with prior approval from the USGS Records Officer and NARA; and. What is the official, or file, or coordination copy created by an action office, complete with coordination, enclosures, or related background papers that form a complete file or history of the action? Who is the OPR for management and oversight of the Search Request and Litigation Hold process and reviews the Search Request and Litigation Hold? Using the data in the table, describe the changes that are forecasted to take place in the age distribution of the working population of the country. \hline \text { Total labour force } & 7042.0 & & 9572.5 & & 12939.6 & \\ (1) What is the primary document that governs the Records Management program? Date document/file is charged out. Agency Records Officers work closely with NARA and serve as records management advisors to SAORMs. This policy must be reviewed biennially, or as needed, in order to maintain current information. How many different sections are there in AFRIMS? 5.) What are the steps to process and produce the File Plan? Close out of the Records search contains the following information to be reported in AFRIMS. Objectives and General Procedures. 4.) your role in AFFRIMS ! The CRM and ARM Command records manager and \hline& \textbf{ 2000 } && \textbf{ 2010 } && \textbf{ 2020 (estimated) } \\ )What is the purpose of the Files Maintenance and Disposition Plan? 40 50 90 triangle calculator . Secure .gov websites use HTTPS It may be related by subject to your work but not part of your official duties. Additional Management Flashcards Cards Usually an accumulation of records the officer no longer needs or in a retention period after the cutoff date and awaiting final disposition. +Only one Farm is authorized per unit functional area (pg 4), COR= Chief of an office of Record Group Commander b. Squadron Commander ****c. Installation Commander d. Command Records Manager 8. What is a term used for separating active records and inactive records? Coaching and developing existing employees. The table below is a list of primary SAORM and Agency Records Officer responsibilities. a. - Once identified on the Litigation Worksheet they can return to their normal disposition schedule, - has records that are properly marked stored, and have valid backups, - must be located in the base agency or MAJCOM emergency preparedness plan, - establishes a disaster & restoration plan for both paper & electronic essential records, Records Management - Commander/Designated POC (Feb 2022) AFQTPXXXXX-222RM. 11. Tables and Rules (T&R) of AF Records Disposition Schedule (RDS). F. Personal Files are those files in any format that do not document agency business. Identify error in plural or possessive construction in the following sentence. A-130, Managing Information as a Strategic Resource, paragraph 5(h). Associate Directors, Office Chiefs, and Science Center Directors are responsible for the following: (1) Ensuring that USGS RMP requirements including essential records requirements (SM 433.3, Essential Records) are carried out within their respective areas of responsibility; (2) Designating Records Liaisons in annual performance plans to include coordinate records management activities at the Mission, Region, Center or Office to ensure timely disposition, development of file plans, routine and consistent filing, coordinating timely disposition, and raise questions and issues impeding or preventing compliance; and. What is a description of records that are vital to continue operations or for the protection of legal and financial rights? 4.) (3) Who holds primary responsibility for properly maintaining Air Force records? Due to many variables such as organizational size, structure, culture, or other elements, an Agency Records Officer may be required to perform more of the strategic, high-level SAORM responsibilities referenced above. create records needed to do the business of the agency, 2.) They are also responsible for establishing systems for their management and the maintenance, verification, and evaluation of extant systems. Create your own flash cards! 2.) Which AFI governs Emergency Operations Records? af man 33-363 along with AF RDS! Agency Records Officers manage and implement agency records management programs. Implements and assesses each program areas record-keeping practices, including but not limited to records maintenance, storage, and disposition practices into agency programs, processes, systems, and procedures. Air Force units at all levels have a requirement to document their organization's functions, policies, procedures and activities. It . Post your feedback or submit questions about this blog by emailing, Roles and Responsibilities for Records Management Programs, Senior Agency Official for Records Management, Records and Information Management, 0308 Position Classification Flysheet, OMB Circular No. (8) After assuming command, how long does a commander have to publish a records management plan or affirm the existing plan in use? 3.) % 0} \\ +identify any protections or legal confines that must be considered ( PA records,PII information, Classified =RC compiles all info into AFRIMS under the RDS tab select the "series" and then the "table number", capture records,identifying records,populate the file plan, RCs may only populate the file plan Cor helps capture records for capturing u are just determining protections/ what type of record it will be, The RDS screen is broken out like this pg 25 top, Left side top left = Table and Rule, Title, Authority, Current Implement agency-wide records management internal controls to ensure records, regardless of format or medium, are properly organized, classified or indexed, and made available for use. 1. records manger's administrative approval (using AFIRMS) is stated on the file plan. Chapter 31, 36 CFR SubChapter B, and NARA Bulletin 2017-02. a. The USGS maintains an active records management program (RMP) established for the economical and effective creation, maintenance, use, preservation, and disposition of USGS records and nonrecords, on all media, in compliance with applicable statutory and regulatory requirements. (BRM): Administers the Records Management (RM) installation program: providing assistance, managing staging area, and offering training. search results will flow from RC to COR to FARM to BRM to CRM to AFRO, "Road map" or "table of contents"for office use, COR signature on cover sheet indicates final approval of office file plan, folders that support the primary reference. 200020102020(estimated)(000s)%(000s)%(000s)%Totallabourforce7042.09572.512939.6Agedistribution100.0100.0100.015242014.028.62498.426.13118.424.125342204.131.32977.031.14114.831.835542436.534.63608.837.74994.738.65564387.45.5488.25.1711.75.5Educationalattainment100.0100.0100.0Primaryonly2380.233.82604.327.21643.312.7Lowerandmiddlesecondary4042.157.45624.558.86767.452.3Tertiary(university)619.78.81343.714.04528.935.0Labourforceparticipationrate65.365.568.1Male85.685.4Female44.144.5\begin{array}{|l|l|l|l|l|l|l|}
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